Generative Artificial Intelligence (AI) Policy

Generative Artificial Intelligence (AI) Policy

Media Keperawatan Indonesia

1. Purpose and Scope

Media Keperawatan Indonesia acknowledges the growing use of generative artificial intelligence (AI) technologies, including large language models and AI-assisted writing tools, in academic research and scientific writing.

This policy establishes clear guidelines regarding the responsible and transparent use of generative AI in manuscript preparation, peer review, and editorial decision-making to ensure the integrity, reliability, and credibility of published scientific work.

Generative AI tools may be used only as supportive technologies and must not replace the intellectual contribution, scientific judgment, and accountability of human authors.

 

2. Use of Generative AI in Manuscript Preparation

Authors may use generative AI tools for limited purposes during manuscript preparation, such as:

  • improving grammar, language clarity, and readability
  • assisting with manuscript organization and formatting
  • language editing and text refinement
  • summarizing information for drafting purposes

However, the following restrictions apply:

  1. Authors must critically review and edit all AI-generated content.
  2. Authors are fully responsible for the accuracy, originality, and integrity of the manuscript.
  3. AI tools must not be used to generate scientific conclusions, fabricate data, or manipulate research findings.
  4. AI tools must not be used to generate references without verification.

Any inaccuracies, biases, or misleading information produced by AI remain the responsibility of the authors.

 

3. Mandatory Disclosure of AI Use

Authors must transparently disclose any use of generative AI during manuscript preparation.

The disclosure must be included in a section titled:

“Declaration of Generative AI and AI-Assisted Technologies in the Writing Process.”

Example statement:

During the preparation of this manuscript, the authors used [name of AI tool] to assist with language editing and improving readability. The authors reviewed and edited the output and take full responsibility for the content of this publication.

If no AI tools were used, no statement is required.

Failure to disclose the use of AI tools may constitute a breach of publication ethics.

 

4. Authorship Responsibility

Generative AI tools cannot be listed as authors or co-authors.

Authorship implies responsibility for:

  • the integrity of the research
  • the accuracy of the data
  • the validity of interpretations
  • the approval of the final manuscript

Since AI tools cannot assume such responsibilities, they do not meet authorship criteria.

 

5. Use of AI in Research Methods

If AI technologies are used as part of the research methodology, authors must provide detailed information in the Methods section, including:

  • name of the AI tool or model
  • developer or provider
  • version of the model
  • description of how the AI tool was used
  • relevant prompts or analytical parameters when applicable

This information is required to ensure transparency, reproducibility, and methodological clarity.

 

6. Use of AI for Images, Figures, and Graphical Content

If AI tools are used to generate images, figures, graphical abstracts, or visual elements in the manuscript, authors must disclose this use in the figure caption or methods section.

AI-generated images that could potentially misrepresent scientific data are not permitted.

All images must accurately represent the underlying research data.

 

7. Use of Generative AI by Peer Reviewers

Peer reviewers must not upload submitted manuscripts, figures, tables, or any confidential material into generative AI tools.

Manuscripts under review are confidential documents. Uploading such content to AI systems may violate:

  • confidentiality agreements
  • intellectual property rights
  • ethical standards of the peer review process

Peer reviewers are expected to perform evaluations based on their own scientific expertise.

 

8. Use of Generative AI by Editors

Editors and editorial staff must not upload manuscripts or any part of submitted materials into generative AI systems.

Editorial decisions must be based on human academic judgment, peer review evaluation, and established editorial standards.

AI tools may be used only for administrative or language editing purposes that do not involve confidential manuscript content.

 

9. Ethical Violations Related to AI Use

The following practices are considered unethical and may lead to rejection or retraction:

  • fabrication of research data using AI
  • generation of fake references or citations
  • submission of AI-generated manuscripts without human oversight
  • plagiarism or undisclosed AI-generated content
  • manipulation of images or scientific figures using AI

The journal reserves the right to investigate suspected misconduct in accordance with international publication ethics standards.

 

10. Policy Review

Media Keperawatan Indonesia will periodically review and update this policy to ensure alignment with evolving standards in scholarly publishing and artificial intelligence technologies.